Exploring records, using the maps and filters

The examples below are based on the “Explore – All records” part of iRecord, but most of this also applies to “Explore – My records”.

From the “Explore” menu at the top of the page, go to “All records”. You’ll see a map display, with records listed underneath.

When you first go to the All records page, by default you will only see records from the last month. This is to prevent iRecord from trying to show you several million records at once! And in addition, if you have set a favourite home recording area in your iRecord account, the All records map will start of just showing that area.

To change these default settings, you need to click on the “Create a filter” button, to open up the various filter settings:

The "Create a filter" settings

It’s best to set at least one filter, otherwise you’ll be waiting for too many records to load. There are plenty of options.

 

What

Click on “What” to filter by species group, or by order, family, genus or species etc. To find the group you are looking for, you may need to use asterisks as “wildcards” around the name you are typing. For example, if we want to filter to see butterfly records, we can type in *butterfly* in the Species groups box, and the list will show “insect – butterfly”. Click on “insect – butterfly” to fill in the box, then click on the “Add” button, and finally click on the “Apply” button. Your map and records should now be showing butterfly records.

Filter by species group

 

Where

If you have set a home county in your iRecord account settings, that county will be set up as a default filter. But you can choose a different county, or see records for the whole of the UK. Click on “Where”. In the box for “Choose an existing site or location” there are various types of site to choose from. We’ll use “Vice County” for this example – click on that.

You now need to type in the name of the county you want – you may find it helpful to use the asterisk wildcard again, e.g. try typing *yorkshire. Once you’ve found the county you want, click on it, then click Add. You can select more than one county, using Add each time, and then click on Apply to save your selection.

Filter by vice-county

If you don’t want to filter by county or site go back to the “Choose an existing site or location” box and click on <Please select>, and then on Apply.

It’s also possible to draw your own area to select the records that overlap it, using the tools at the top right of the map:

Draw your own boundary

If drawing a polygon, double-click one the final point to close the polygon. You can use the 'blue cross' to switch between Google maps and aerial photos:

Blue cross control for map layers

 

When

This is the filter that is set by default to only show records from the last month. Having set some other filters, you can turn off the date filter by deleting “1 month” and clicking on Apply:

Date filtering

Or you can set a different time period to include the records you want.

Who

A simple filter that allows you to restrict the display to show only your own records.

Record ID

This allows you to filter for a particular record, if you know the ID number for that record, or to use the ID numbers to filter out all the records since a particular record.

Quality

By default, this filter is set to show you all records except those that have been marked as “Not accepted” by one of the verifiers on iRecord. You can change this setting, or you can filter to only show records that have photos attached to them.

You can also filter for various levels of identification difficulty, but not all species have had difficulty levels set, so this filter may give unexpected results.

Source

This filter allows to include, or to exclude, records from particular sources. You can choose to include/exclude from an entire contributing website, from a particular survey within one of the websites, or from a particular recording form from a survey.

Saving

Having set up a filter for a particular set of records, you can save that filter (e.g. if it is one that you will want to re-use in future). Give it a name in the “Save filter as” box, and then click on the blue Save icon:

Saving a filter

Persistent filters and temporary filters

The filter settings listed above can be applied to your “All records” view and will stay until you change them, or move away onto another page. This means that having set up your filter, you can use all the tabs to look at Records, Taxon groups etc.:

Records tabs and column-head sorting

 

There is a second way of filtering the records on a temporary basis, by using the empty white boxes underneath the column headings. For example, in our butterflies example, I can add a temporary filter to show just the Peacock butterfly records:

Temporary filter

 

For this to work, you have to type in to the white box at the top of the column you want to filter, and then to make the filter take effect you have to click in a different box (or use the tab key), to come out of the box that you were typing in to.

You may want to use asterisk wildcards to select the records you want, e.g. this would display all records of butterflies with “White” as part of their name:

Temporary filter with asterisk wildcard

 

Downloading

You can’t download other people’s record details, but you can download species lists, and the lists from the other tabs (Taxon groups, Families), via the “Download this report” link at the foot of the page.